Collection Development Policy

The Federal Depository Library Collections of The CONSORT Colleges

Including:

Denison University, Kenyon College, Ohio Wesleyan University and The College of Wooster

Mission Statement

The Government Documents/Information Departments of the libraries of the CONSORT Colleges of the Five Colleges of Ohio listed as follows:

Library	U.S. Congressional District	Designation Year
Denison University Libraries William Howard Doane Library Seeley G. Mudd Learning Center	12^th	1884
Kenyon College Olin/Chalmers Libraries	18^th	1973
Ohio Wesleyan University L.A. Beegley Library	12^th	1845
College of Wooster Libraries Andrews Library & Gault Library Timken Science Library	16^th	1966

The primary mission of these departments is to support the general collecting activities of the main libraries of their parent institutions which serve primarily the faculty, staff and students of each parent institution. All four institutions are Undergraduate Liberal Arts Colleges.

Institution	Mission Statement Links
Denison University	http://www.denison.edu/library/library%20mission%20and%20vision%20statements.pdf
Kenyon College	http://lis.owu.edu/lis.htm#colsize
Ohio Wesleyan Univ.	http://lis.owu.edu/libmiss.htm
The College of Wooster	http://www.wooster.edu/about/mission.php

In accordance with the requirements defined in the Instructions to Depository Libraries, Guidelines for the Depository Library System, and the Federal Depository Library Manual, these units also strive to serve the government information needs of the constituents of the U.S. Congressional Districts in which they are located and surrounding communities that may be part of other Congressional Districts. That obligation is shared with the other depositories in each Congressional District.

Depository Libraries in Congressional District 12

Depository #	Date	Name	Type	% selected
0460	Unknown	State Library of Ohio	Regional	100%
0474	1967	Otterbein College Courtright Memorial Library	Selective	13.43%
0474A	1968	Capital University Blackmore Library	Selective	15.79%
0480	1884	Denison University Libraries	Selective	38.23%
0480A	1845	Ohio Wesleyan University	Selective	26.66%

Depository Libraries in Congressional District 16

Depository #	Date	Name	Type	% selected
0479	1888	Mount Union College Library	Selective	31.65%
0479A	1966	College of Wooster Libraries	Selective	34.47%
0479B	1970	Malone College Everett L. Cattell Library	Selective	31.90%
0486	1938	Ashland University Library	Selective	24.76%

Depository Libraries in Congressional District 18

Depository #	Date	Name	Type	% selected
0462	1873	Kenyon College Olin/Chalmers Library	Selective	35.67%
0478A	1966	Muskingum College Library	Selective	21.96%

Community Descriptions

A brief comparison of the social and economic characteristics for the 12^th, 16^th, and 18^th Congressional Districts at the time of the 2000 Census is included in the chart below.

	12^th District	16^th District	18^th District
Median Age	34.1 years	37.4 years	36.7 years
% Female	51.9%	51.5%	51%
% High School Grad. – no college	28%	40.8%	45.3%
% Bachelor’s Degree	32.1%	13%	7.3%
% Advanced Degree	10.3%	6.2%	4%
Median Family Income	$58,305	$50,000	$40,760
Per Capita Income	$24,958	$20,529	$16,603
Unemployment rate - 2000	3.1	2.7	3.4
App. unemployment rate 2007	4.9	4.5	5.3
Families below poverty level	7.8%	6.1%	9.7%

This map indicates an approximate location for each of the Federal depository libraries in Ohio. Blue dots indicate Depositories that are also part of CONSORT. Red dots indicate other depository libraries. Note the concentration of Depositories on the I-75 and I-71 corridors and the relatively small availability of depositories in areas adjacent to the CONSORT institutions. Because of this distribution CONSORT libraries provide depository services to adjacent communities regardless of Congressional District.

Collection Development

The documents departments of the four CONSORT Colleges are currently working on a consolidated collection which will serve the collective needs of the three U.S. Congressional Districts. This consolidated collection is shelved primarily in SuDoc order at all four libraries. This Collection Development statement serves as an interim policy until details of the consolidated collection can be finalized.

General priorities and limitations for selection of government publications for the four institutions include but are not limited to:

1. Primary emphasis in collection development is support for the undergraduate academic programs at the four CONSORT Colleges, faculty research, and the needs of the surrounding communities and their Congressional Districts.
2. Availability of CONSORT (our combined catalog), The Five Colleges of Ohio Consortium, OhioLINK, OCLC and the excellent cooperation with the Regional Depository are all considered when making collection development decisions.
3. Selection or weeding decisions are made in consultation with collection development librarians, liaison librarians, departmental and community contacts in keeping with local collection development practice.
4. Final selection and weeding decisions are made by the depository librarian in consultation with the depository librarians at the other CONSORT Colleges. Factors for consideration include:
1. Selection (see also No. 5 - 9)

i. Relevance to the local patron

ii. Compatibility with the consortium’s total collections

iii. Degree of technicality

iv. Potential frequency of use and amount of shelf space required

v. Availability through cooperative networks

2. Weeding (see also No. 11)

i. All of the selection criteria

ii. Ephemeral material, not historically significant

iii. Damaged materials which are beyond repair

iv. Superseded, duplicates

5. Strong subject areas, both current and retrospective, will receive continuing support within the CONSORT Colleges. High use or historically important materials may be held at more than one location. Examples:
1. Subject area: Census
2. Historical: House Un-American Activities Committee
3. High Use: Statistical Abstract
6. Using both standard and non-standard selection tools, important materials that are either not selected or non-depository, will be acquired in support of the collection including commercial indexes. Examples:
1. Commercial and Government indexes
2. News media
7. Paper is preferred over microform for tangible materials in the permanent consolidated collection.
8. Electronic access is provided through the combined CONSORT Catalog.
9. Item selection is reviewed cooperatively and on an ongoing basis.
10. Materials are replaced or repaired as needed.
11. Superseding and weeding are done following the “List of Superseded Depository Documents,” GPO’s five year retention policy, and in accordance with the provisions of the “Depository Library Manual” after consultation within the consortium.
12. All four libraries have an open door policy. Collections are open and available during all hours of operation. Reference is universally available in person, online and via telephone. Circulation of documents is in accordance with local circulation policies. Please see depository access policies for details.