Frequently Asked Questions

Q: What is Student Employment?

A: Student Employment is open year round to offer employment referral and counseling services to The College of Wooster students seeking a campus job. Student employment also maintains the official employment records and all state and federal forms for students working at the College.

Q: Where is the Student Employment Office located?

A: We are located at the west end of the Service Building, located behind the Longbrake Wellness Center.

Q: What kind of campus job is available?

A: Approximately 90 different academic, administrative and support service departments employ students in a variety of jobs. A student also has the opportunity to pursue employment with off campus employers which can give a wider range of jobs and work hours. An international student should know their visa status and its limitations before trying to work off campus.

Q: Do I qualify for a campus job?

A: Students must be enrolled in 3 or more accredited classes per semester to be eligible for campus employment. If you take a leave of absence, withdraw, or if you are dismissed for academic or disciplinary reasons, you will no longer be eligible to work in a student job.

Q: What are Federal Work-Study Funds and who qualifies?

A: The Federal Work-Study Program is designed to provide a student with the opportunity to earn some of the money necessary to meet educational expenses (these funds are awarded through the student’s financial aid package). Students with a federal work-study allocation will have priority in the application and referral process for 2 weeks at the start of the Fall Semester (Questions regarding financial aid awards should be directed to the Financial Aid Office).

Q: What are Campus Employment Funds and who qualifies?

A: The College established this program for students (generally international students) who have demonstrated a financial need but are unable to meet the federal eligibility requirements for Federal Work-Study. Students with a Campus Job allocation will have priority in the application and referral process for 2 weeks at the start of the Fall Semester (Questions regarding financial aid awards should be directed to the Financial Aid Office).

Q: Can I apply for jobs if I don't have work-study funds?

A: All students can take advantage of the application and referral process after the first two weeks of classes.

Q: How do I apply for a campus job?

A: A student must complete the Application for Student Employment as well as the Employment Referral Form (the application and referral form are available at the Student Employment Office).

Q: What additional paperwork do I need to complete before starting work?

A: All employees of the College are required to complete state and federal paperwork and information for Direct Deposit on or before the first day of work.
This includes the following:

Federal Employee Withholding Allowance Certificate W-4
State of Ohio Employee Withholding Exemption Certificate or Employee’s Statement of Residency in a Reciprocity State
Social Security Number Verification Form
Immigration and Naturalization Employment Eligibility Verification I-9 Form The employee will need to present the proper identification in order to complete this form. The most commonly used forms of identification used by students are:
Passport; Photo ID and original social security card; Photo ID and original or certified copy of the birth certificate
Direct Deposit: The College requires all employees to have their wages deposited into a checking or savings account. Students must present the name of the bank, account number and 9-digit routing number of the bank (A voided check or a deposit slip should be submitted with this form).

Q: What kind of documentation do I need to present as an International Student?

A: International students will need to complete all applicable state and federal forms and present the following documents (If applicable based on visa status):

Passport
Visa
I-94
I-20
Original Social Security Card or receipt for Social Security Card indicating that a card has been requested
Other documents may include EAD-Employment Authorization Document, Permanent Resident Card (Green Card), or DS-2019.

Q: How many hours per week can I work?

A: Students can work up to 20 hours per week during the academic year and up to 40 hours per week during a break period.

Q: Can I work during College Breaks?

A: It is possible to work during College breaks, however, work is not guaranteed. The workload in many departments slows over break periods, thus the number of available jobs can be limited. It is advisable to pursue these opportunities well in advance of the break period. Only current students registered for 3 or more accredited courses for the fall semester are eligible for summer employment.

Q: How do I get paid?

A: Students must submit completed time cards to the Payroll Office, no later than 4:30 PM each Tuesday following the work week. All departments should have time cards available for students (Time cards can be picked up at the Payroll Office). As a student employee you will be paid bi-weekly (every two weeks).