Independent Minds, Working Together

Frequently Asked Questions

Q: What is Student Employment?

A: Student Employment maintains the official employment records for students working at The College of Wooster. Although Student Employment does not guarantee, place or assign students in positions, Student Employment helps students connect with job opportunities and assists employing departments with the advertising of open positions.

Q: Where is the Student Employment Office located?

A: We are located in the Human Resources building, west end of the Service Center and behind the Longbrake Student Wellness Center.

Q: What kind of employment is available?

A: Approximately 90 different academic, administrative and support service departments employ students in a variety of jobs.  Students with Federal Work Study funds may have the opportunity to work under the Community Service program for local agencies and non-profit organizations in fields such as health care, child care, literacy training, education (including tutorial services), welfare, social services, and community improvement. Students also have the opportunity to pursue employment with off-campus employers, which can provide a wider range of jobs and work hours. International students must consult with Jill Munro, Director of International Student and Scholar Services regarding off-campus employment.

Q: What are Federal Work Study Funds?

A: The Federal Work Study Program is designed to provide students with the opportunity to earn some of the money necessary to meet educational expenses (these funds are awarded through student financial aid packages).  Students with a Federal Work Study allocation will have priority in the application process for 2 weeks at the start of the Fall semester. Questions regarding financial aid awards should be directed to the Financial Aid Office.

Q: What are Campus Job Funds?

A: The College established this program for international students who have demonstrated a financial need but are unable to meet the federal eligibility requirements for Federal Work Study. Students with a Campus Job allocation will have priority in the application process for 2 weeks at the start of the Fall semester. Questions regarding financial aid awards should be directed to the Financial Aid Office.

Q: Can I apply for jobs if I don't have Federal Work Study or Campus Job funds?

A: After the first 2 weeks of classes during the academic year, students without Federal Work Study or Campus Job funds can apply for jobs.

Q: How do I apply for a campus job?

A: Students apply for open positions directly to the hiring department. Please see Application Process for more information.

Q: What paperwork do U.S. citizens need to complete before starting work?

A: All employees of the College are required to complete the following paperwork on or before the first day of work:

  • Form I-9 (.pdf), Employment Eligibility Verification - Complete Section 1 and present original form(s) of identification for Section 2.
  • Form W-4 (.pdf), Employee Withholding Allowance Certificate (federal tax form)
  • Form IT-4 (.pdf), Employee's Withholding Exemption Certificate (Ohio tax form) or Form IT-4NR (.pdf), Employee’s Statement of Residency in a Reciprocity State
  • Name and Social Security Number Verification Form (.pdf) - Complete this form using the information from your social security card.
  • Direct Deposit Form (.pdf) - The College requires all employees to have their net pay deposited into a checking or savings account.  Students must supply the name of the bank, 9-digit routing number, and account number. It is recommended to submit a voided check or a deposit slip with the completed form.

Q: As a non-U.S. citizen, what do I need to do before starting to work?

A: Please complete the following steps:

  • If you do not currently have a Social Security Number, please contact Jill Munro, Director of International Student and Scholar Services, so she can assist you with the application process.
  • Complete the following paperwork with your Wooster address:
    • Form I-9 (.pdf), Employment Eligibility Verification - Complete Section 1 and present identification for Section 2.
    • Form IT-4 (.pdf), Employee's Withholding Exemption Certificate (Ohio tax form) - Indicate "Wooster" as the Public School District of Residence and "8510" as the School District No. on the Form IT-4.
    • Name and Social Security Number Verification Form (.pdf) - Complete this form using the information from your social security card.
    • Direct Deposit Form (.pdf)- The College requires all employees to have their net pay deposited into a checking or savings account.  Students must supply the name of the bank, 9-digit routing number, and account number. It is recommended to submit a voided check or a deposit slip with the completed form.
  • Schedule an appointment through Student Employment, after you receive your Social Security Number receipt (if applicable) to complete all of the required paperwork. Please complete the above paperwork to the best of your ability and bring it with you to the meeting. Also, please bring your passport, I-20 (other immigration documents), and Social Security Number receipt with you to your appointment.

Q: How many hours per week can I work?

A: Students can work up to 20 hours per week during the academic year and can exceed 20 hours per week during a break period.

Q: Can I work during College Breaks?

A: It is possible to work during College breaks; however, work is not guaranteed. The workload is reduced in many departments over break periods; thus, the number of available jobs is limited. It is advisable to pursue these opportunities well in advance of the break period.

Q: How do I get paid?

A: Students report their time electronically through ScotWeb. Time must be submitted by employees with electronic signatures by 11:59 p.m. Monday following the end of the 2-week pay period. Supervisors must approve the time and provide any necessary comments by 11:59 p.m. Tuesday following the end of the 2-week pay period. For more information on reporting time, refer to Web Time Entry (.pdf). Hours for each 2-week pay period are paid bi-weekly (every 2 weeks); refer to Student Payroll Schedule (.pdf) for more information.