Collection Development Policy

Library Hours

Mon.-Thurs. 8am-Midnight

Fri. 8am-7pm

Sat. 10am-7pm

Sun. Noon-Midnight

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Andrews Library

1140 Beall Avenue

Wooster, OH 44691

Phone: 330-263-2493

Fax: 330-263-2253

I. Introduction

The purpose of this collection development policy is to state the principles and guidelines along which the process of selecting, acquiring, and providing access to materials will proceed. It is useful in developing the collection of The College of Wooster Libraries and the broader collections of consortia to which we belong, and in communicating the libraries' policies to constituents of this institution and of broader consortia. It is understood that as the programs and other information needs of The College change, and as the form of information and the dissemination of scholarly communication changes, so this policy must be flexible and altered to meet the changing situation. {based on Loyola/Notre Dame policy, Collection Development Policies for College Libraries. Chicago: ACRL, 1989. CLIP Note #11. P. 53)

II. Mission of the Library

To provide, promote, and preserve effective access to information resources for the campus community through collaborative efforts in support of lifelong learning. (April 2005)

III. Responsibility for Collection Development

A. Teaching faculty members are responsible for submitting requests for audio, electronic, print, and video materials that support their instruction. To assure faculty involvement each department will designate one department member as the library agent responsible for coordinating faculty orders.

B. The Library faculty members bear prime responsibility for collection management including:

  1. Reviewing and approving requests submitted by teaching faculty.
  2. Submitting request for new publications and resources through examination of current awareness tools, publisher's catalogs, etc.
  3. Working with the teaching faculty to stimulate their involvement in collection building
  4. Planning and implementing collection analysis studies to determine the quality of the collection and responsiveness of our holdings to faculty and student curricular and research needs
  5. Keeping faculty informed of new published works and information resources that might aid them in their work
  6. Working to better understand and anticipate student needs
  7. Serving as liaison to one or more academic departments or programs (see Subject Librarians List)

IV. Selection Criteria/Selection Procedures

A. General Guidelines for Selection

  1. Reviews in prominent sources (e.g. Choice, Library Journal, ARBA) that indicate quality research and writing, and appropriateness for a library serving an undergraduate institution
  2. Direct relationship of potential acquisition to existing courses, likely future courses, IS and/or general faculty and student interest
  3. Availability of the material within CONSORT and OhioLINK (see Guidelines for Order Selection Priorities)
  4. Other evidence of need (ILL requests, many requests for CONSORT & OhioLINK copies)
  5. Cost of items, continuing cost of serial items (Currently for monographs, if item is under $200 or set is under $500, requires no special consideration)
  6. Existence of similar material in the libraries collection
  7. Language of publication
  8. Format, storage requirements, hardware & software requirements
  9. If still in print or available within cost guidelines (see no. 5 above) from out-of-print sources
  10. Materials for the sole purpose of supporting faculty research are not purchased.

B. Procedures for Selection

  1. All orders are channeled through the designated liaison in the library to the Acquisitions Manager
  2. Orders may be submitted in any form - publishers catalog or blurb, email message, written request, Choice card, etc.
  3. Orders must have a priority ranking designated (see Guidelines for Order Selection Priorities).

C. Allocation of Funds

  1. The Director of Libraries sets the annual budget and has ultimate oversight of expenditure of acquisitions funds.
  2. The Collection Services Librarian and / or the Acquisitions Manager may monitor all orders and percentage of total book allocation spent by individual departments or other aspects of selection and expenditures as requested by the librarians or the Director of Libraries.
  3. There are separate budget lines for books, periodicals, standing orders and databases, microforms, electronic titles, and videos: however, these lines are not further divided or allocated by subject or department.

V. Special Materials or Formats

A. Archives & Special Collections Materials

B. Media

C. Children's Literature

The library will collect all winners of the major children's literature awards (e.g. Caldecott, Coretta Scott King, Newbery). Others will be purchased at the request of the Education Department. (see Major Children's Award Books)

D. College of Wooster Authors

The library will add to its collection monographic works published by College of Wooster students, alumni, and faculty. We will acquire all such works (though not necessarily all available editions), and not be restricted by other specific selection criteria. Material will be placed in the circulating collection unless it falls within the guidelines of the Archives & Special Collections Policies. General policies for the purchase of duplicates will apply. 

E. Dissertations

The criteria for the selection of these is the same as for other acquisitions

F. Education Resource Materials

G. Electronic Resources

H. Electronic Journals

I. Foreign language material

The library will purchase materials (both fiction and non-fiction) in all languages taught at the college and that support curricular needs of the foreign language programs.

J. Foreign Newspapers

The library will provide or provide access to current newspapers published abroad, with:

  1. At least one newspaper written in each of the languages offered by the College as a major or minor
  2. One newspaper written in English from the geographical areas represented in a substantial way among Wooster's international student population.

K. Government Publications

L. Legal Materials

The library will build a collection of legal reference encyclopedias, dictionaries, major compilations of U.S. and Ohio laws and legislation, decisions of the U.S. Supreme Court, indexing and abstracting tools, selected monographs, and representative journals. For access to legal materials beyond this list, users will be referred to the Wayne County Law Library or other relevant law libraries.

M. Local History and Genealogy

The library will collect local history as it relates to The College and fits the general collection development guidelines. For access to local history and genealogy resources beyond this, users will be referred to the Wayne County Public Library's Genealogy department or the Wayne County Historical Society.

N. Maps and Atlases

The objectives of the map collection, under the management of the Government Publications Dept., will include:

  1. Collection Development
  2. Electronic Services
  3. Mission and Goals
  4. Serials/Periodicals
  5. Acquire and maintain an Ohio topographic map collection
  6. Acquire and maintain a collection of topographic maps for the contiguous states of Michigan, Indiana, Kentucky, West Virginia, Pennsylvania
  7. Acquire geologic maps for the national parks and monuments
  8. Acquire geologic maps for every state
  9. Acquire and maintain a road map collection for Ohio and nearby states
  10. Acquire and maintain a current general map collection for all the nations of the world

O. Microforms

Microforms may be purchased in the following circumstances if material is not available in a good quality, easily accessible electronic format (e.g. JSTOR for journals).

  1. Backfiles for periodicals, newspapers, and government documents
  2. Specialized monographic, documentary, or reference sets
  3. When materials are substantially less expensive in this format
  4. Consideration must be given to quality of microform reproduction, the importance of color prints or fine detail in a publication, level of usage of material.
  5. Preference is for positive microfiche for new materials. Depending upon the price of the material, the library may purchase silver halide, diazo or vesicular microforms.

P. Out of Print Material

The criteria for the selection of these is the similar to that of acquisitions of current imprints if an available copy can be found, but heavier weight is given to the availability of circulating copies in other CONSORT and/or OhioLINK.

Q. Paperbacks

The library, if there is a cost saving, will acquire books in paperback over hardback if the paper quality is sufficient to ensure long term use. The library will not routinely have all paperbacks bound, but rather will protect the covers with a mylar cover applied locally.

R. Reference Collection

S. Printed Music

The library will acquire printed music and scores within the general selection criteria to support both Music Department and cross-disciplinary needs.

T. Serials

U. Sound Recordings

The recorded music collection, housed in the Music department in The Scheide Music Center, represents a working collection for music students and the faculty of the Department of Music. Materials do not circulate to patrons outside of the department. The selection of sound recordings is done entirely by the Music faculty. The preferred current format is Compact Disc, and the library will seek to replace with these, upon recommendation of the music faculty, 78s and LPs that are badly worn. The recorded music collection will not grow beyond the space currently assigned. The Music Department will purchase additional CD cases as needed to house the collection.

V. Textbooks

The library will not acquire textbooks for the general circulating collection unless they have significant reference value. Textbooks typically used in contemporary early childhood through high school classes may be acquired for the Education Resources Center.


The library will purchase and develop a collection of New York Times Best Seller books for use by the campus community in order to provide materials for leisure reading.  This items will not circulate via CONSORT, OhioLINK, or interlibrary loan.


When new books are purchased and processed they will be temporarily shelved in the New Books shelving area.  These items will remain there for approximately four weeks or until circulated.  After that time they will be moved to the main circulating collection.  During the time they are on the New Books shelves they will not circulate via CONSORT, OhioLINK, or interlibrary loan.

VI. Supplementary Policies

A. CONStor Storage

CONStor is the shared storage facility of The Five Colleges of Ohio Libraries.

  1. In order to allow space for new library materials and for new library services, the following types of materials may be sent to CONStor from The College of Wooster Libraries:
  2. bound journals, reference books, or monographs replaced by online versions;
  3. print materials that rarely circulate;
  4. unique (e.g. last copy held by the Five Colleges or OhioLINK) items that receive little use on campus.
  5. The Five Colleges of Ohio policies for materials in CONStor dictate that all items shelved at CONStor are available for circulation, even those items which did not circulate in their original home library (e.g. periodical volumes, reference books); and, if an item is returned to the local library from CONStor, that item will continue to be available for circulation.
  6. Material held at CONStor may be considered for return to the shelves of The College of Wooster Libraries in the following circumstances:
  7. The item circulates frequently
  8. OR An academic department requests its return for specific reason(s) (this will be documented in an internal note in the CONSORT item record)
  9. AND there is room on the shelves to house the item(s).
  10. Approval by the Library Committee of the Five Colleges or a delegated subcommittee is required to withdraw from CONStor and discard unique items (last copies in the consortium) or bound volumes monographs that have been replaced electronically and designated as "copies of record" by the Colleges. Other print materials in CONStor may be withdrawn and discarded by the library that them.

B. Copyright

The library will make all effort to comply with U.S. copyright law in its purchase of library materials and access to intellectual property. The library is not responsible for the copyright compliance or non-compliance of the users of this material.

C. Binding

The library will make all effort to comply with LBI standards for binding of library materials, including the use of archival quality papers and boards.

D. Duplication of Materials

The usual policy is to order only one copy of a title, but duplicates may be purchased in the following circumstances:

  1. Demonstrated demand for the title
  2. Additional copies to meet reserve needs of a particular class. The library will provide no more than two copies of a book for reserve use, except in unusual circumstances which must be approved by the Library Director

E. Gifts

F. Preservation

  1. Acid-free paper editions, if available, will be selected for print material.
  2. Print material to be retained in the collection will have appropriate preservation measures applied when needed.

G. Weeding

In order to make room for new acquisitions, older library materials should be reviewed to be retained on site, retained in CONStor (the off-campus storage facility of The Five Colleges of Ohio), or withdrawn.

  1. Decisions regarding retention, storage, or withdrawal should be based on scholarly value, language of publication, appropriateness of subject matter in the collection, quantity and currency of past use, number of copies in the collection, number of copies held by The Five Colleges of Ohio and OhioLINK, physical condition of the item, appearance of material in one or more standard guides or lists recognized as authoritative
  2. No books from College of Wooster author collection should be weeded unless the physical condition is so poor as to make it unusable.
  3. If a title is being withdrawn, the Five Colleges of Ohio procedures for handling last copy items must be followed.

VII. Regional, National, or Local Collection Agreements which Complement or otherwise affect the Development of Collections.