Questions About Sick Leave, Time Off, Pay
I am unable to work due to family, health, or other concerns. What should I do?
Maybe you or a family member has a compromised immune system, or you or a family member is in a high-risk category for COVID-19. Between March 16 and May 16 employee absences will not count against existing leave benefits (such as sick days or vacation days). Employees in this situation must contact (call or email) their supervisors and Human Resources (firstname.lastname@example.org), explain their circumstances and needs at this time, and review the days for which they need to be excused from work or require alternative accommodations. These employees will still be paid their normal rate of pay for the hours that they normally would work between March 16 and May 16.
I have kids, and schools and daycare are closed. What are my options?
Talk to your supervisor about your situation. You may be able to work from home and/or maintain a flexible schedule to accommodate childcare issues. Between March 16 and May 16, any work absences won’t count as sick days or vacation days in order to give families time to figure out options longer term. No decisions have been made yet about how absences and remote working will be managed after April 11.
How should staff report their hours? Is it a different reporting process?
All staff should report their hours as they normally do through Scotweb. Please review Payroll's special pay chart to identify when to report your hours as sick pay, regular pay, or special pay when entering your hours.
What if I get sick? Who should I tell?
If you develop symptoms of COVID-19, call your primary care provider. They will decide if you need to be tested. Stay at home and follow the College’s normal procedures for notifying your supervisor by phone or email that you cannot report to work due to illness. Supervisors should then notify Human Resources.
We ask that employees who are tested for COVID-19 inform Human Resources that they are being tested, and of the results of the test. That enables us to best help the public health officials in tracing contacts and keeping the campus community safe. Your privacy will be maintained.
A request by a public health entity or a medical practitioner that someone quarantine or self-isolate overrides all other guidance. If you have been instructed or advised by a public health entity or medical practitioner to self-quarantine or self-isolate, you must comply.
How long do I have to be off work if I was sick?
In general, if you have symptoms of fever, cough, and shortness of breaththat were not diagnosed as COVID-19,you may return to work once you feel well again and have been fever-free for at least 24 hours or cleared by your primary care physician. (Fever in this case is defined as 100.4° Fahrenheit or greater using an oral thermometer when you have not used fever-reducing medicine.)
What if I am diagnosed with COVID-19?
You should follow the guidance of your primary care physicianand recommendations of the CDCwhich is self-quarantining for at least 14 days. You will only be permitted to return to work if you have received formal, written authorization from your primary care physician to do so.
A request by a public health entity or a medical practitioner that someone quarantine or self-isolate overrides all other guidance. An employee who has been instructed or advised by a public health entity or medical practitioner to self-quarantine or self-isolate must comply.
What if I am sick for a long time, and the College no longer has the interim policy in place?
If you are sick, or you must care for a family member who is sick, you may be entitled to FMLA leave if complications arise that create a “serious health condition” as defined by the FMLA. Contact Human Resources if you have questions.
What should I do if I have been exposed to someone who has been diagnosed with COVID-19?
You should consult a health care professional and stay at home if advised to do so. Many peopleself-quarantinefor a 14-day period and self-monitor their symptoms (like taking their temperature several times a day). TheCDC’s Decision-Making Chartcan be helpful in determining appropriate action if you are concerned about being exposed.
My work requires me to be on campus, and I work in an office or department with other people. What should I do?
First, the Governor has asked that all businesses ask their employees to take their temperature BEFORE they come to work. If you have a fever of 100.4 degrees Fahrenheit or above, please stay home. Call your supervisor to let them know you are sick. If you come to campus to work, please practice “social distancing” and maintain a distance of six feet between you and others. This helps to reduce the likelihood of transmission of COVID-19. Otherinformation about how to protect yourself is available on the CDC webpage.
I am worried about being exposed to the virus if I have to come to campus to work, but I can't work remotely.
If you are healthy, and you wish to stay home to avoid possible exposure, you should consult your supervisor about work that you can do from home even if it isn’t within your usual job duties. If no work is available or appropriate for you to do from home, you and your supervisor should discuss alternative work arrangements.
What if I have recently traveled from a geographic area designated as a hotspot for COVID-19 or have I been on a cruise ship?
If you were in a location designated as aLevel 3 area, or spent time on a cruise ship, you should not come to campus. Please remain at home and consult with and follow the guidance of your primary care physician. Currentguidance from the CDCis self-quarantining and self-monitoring for at least 14-days to ensure that symptoms do not present. Please inform your supervisor and Human Resources if you have recently traveled from or through a Level 3-designated area.
What if I suspect that a person with whom I work is sick?
Report your concerns to your supervisor. In general, if the employee has indicated that they feel ill, there should be an emphasis on the employee’s well-being, and their supervisor may direct them to work from home or to take sick time.
If the employee appears to be ill, but has not made that indication, and their response to inquiries is assurance that they are fine, the College has to take their word for it unless it is observed that the employee is not able to perform their job functions. If that is the case, the supervisor should call Human Resources for assistance.
In all instances, the College must be careful not to make assumptions and/or discriminate against anyone. We need to work together and support our employees and prevent expressions of prejudice and aggression based on incorrect assessments.
I am currently on FMLA/Short-term disability.
Your status does not change. Contact Human Resources if you have questions or concerns.
I had already scheduled sick time and/or vacation time before the COVID-19 situation happened. How does this impact my time off?
If you already had time approved to be absent from work for vacation, holiday, sick time, or bereavement, or a leave of any other type, your status does not change. Report that time in ScotWeb as you normally would.
My department is in the process of reviewing applications for an open position. We want to interview several candidates. Can we still bring them to campus?
At this time, we are not permitting candidates to come to campus for interviews. We are recommending that hiring departments interview candidates virtually as much as possible. Please contact Human Resources for further information.
How do check my leave balances (sick and vacation)?
- Log onto ScotWeb
- Select “Employee”
- Click on “Leave Plan Summary”