Scheduling & Events

Due to COVID-19, there is a state mandate prohibiting gatherings of more than 10 people. Therefore, we are not able to permit gatherings of more than 10 people in any space regardless if social distancing guidelines of six feet or more can be met and/or if the designated classroom capacity exceeds 10. Exceptions to the state mandate are only permitted for official academic requirements. Please refer to the Fall 2020 Guide for more information. 

The Office of Scheduling and Events provides program support, services, facilities, and amenities for students, faculty, staff, alumni, and guests. These services are designed to bolster activities that enhance campus life and enrich the campus community. 

Scheduling Policies and Manual

Review these policies before scheduling events in 25Live.

Details about how to schedule an event can be found in the 25Live Campus Reservations Training Manual for instructions to successfully navigate 25Live.

25Live Campus Calendar

Please review the calendar of events to check and see what events are planned. Programming against other departments or organizations is strongly discouraged.

Required Forms

Movies

If your event includes watching a movie, please submit the Public Viewing Rights Form. Your event will not be approved without proper approval of this form.

Alcohol

All events where alcohol is present must be registered and approved.

Your reservation and event will not be approved without the proper approval of this form.

Outdoor Events

All events that are taking place outdoors require special permission from several departments. You must complete the Outdoor Request Form in conjunction with your request in 25Live and submit this form to the Scheduling and Events Office 14 days before your event. 

Art Wall

In order to reserve the Art Wall in Lowry Center, you must complete the following steps:

  • Read the Lowry Center Art Wall Policy.
  • Submit a request in 25Live at least 10 days prior to the date that you plan to put up your Art Wall display.
  • Complete the Art Wall Application and include a draft of your display. Turn it into the Scheduling and Events Office in the lower level of Lowry Center at least 10 days prior to your installation date. 
  • Install your display on Sunday after 2:00 p.m.!
  • NOTE: Publicity materials are available for Student Organizations in the Student Activities Office in Lowry Center, Monday through Friday from 8:30 a.m. to 7:00 pm. During the fall semester of 2020, you will need to schedule time to get supplies for the art wall, Tuesday through Friday between the hours of 9:00 am and 4:00 pm. The Campus Life Office has conveniently been added to 25Live as an Express Scheduling location. Please refer to the 25Live Campus Reservations Training Manual for instructions on using 25Live. 

Please direct inquiries to:

Darlene Piper, Scheduling and Events Coordinator
(330) 263-2544
dpiper@wooster.edu